REVO Tools — Team Guide
One place to run the business: track projects, spin up call sheets, quote work, pull content, and now run the studio and talent — all synced live with Monday, Google Calendar, and our media library, so nobody double-enters anything.
tools.revomedia.ioSign in with your own code
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Start here — the home screen
Sign in with your own code and you land on the REVO Board. The live team feed is up top; below it, big tiles take you into each area. You'll only see the tiles your role needs.
REVO Board
Signed in as your name · your tools below
📌 Pinned · Team feed
Latest company updates land here — check it on your way in.
Sales & ProductionREVO Media
Studio OpsREVO Studios
Talent RosterCore Talent
🎞 Media Library
The home screen: team feed up top, then your three hubs and the Media Library. Tap any tile to dive in.
- 1Go to tools.revomedia.io and enter your own code — you land right here.
- 2Read the team feed at the top; pinned notes stay up top.
- 3Tap a hub — REVO Media, REVO Studios, or Core Talent — to open its tools. Bookmark the site so you're one tap away.
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Deals Pipeline · under REVO Media
Your live view of everything you're chasing and everything in production — straight from Monday, with no Monday login.
Active LeadsActive Deals
Group: Priority ▾
Roanoke RanchNegotiating
Brand · Holly, Samson
⚠ CriticalShoot 6/27
FMA of West MichiganDiscussing
Brand · Sterling
Flip between Active Leads and Active Deals. Group by stage — or by priority to surface every Critical at once.
- 1Pick a side: Active Leads (what you're winning) or Active Deals (in production). The page turns coral for Leads, lime for Deals.
- 2Use Group: Stage / Priority to reorganize — Priority pulls all Critical / High together, most-urgent first.
- 3Tap any card to expand crew, dates, location, and the live Monday thread. Change status right on the card — it saves to Monday.
- 4Won a lead? Set a payment status and it graduates itself into Active Deals. Tap Generate Call Sheet to flag it for one.
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Sales · Discovery · under REVO Media
Capture a new lead the moment you're on the phone — it drops straight into Active Leads so the whole team sees it.
+ New DiscoveryDatabase
Name / contactAdd name, phone, email
Services wantedtap chips
Convert toActive Lead ✓
☎ Text✉ EmailSave to REVO →
Take the discovery, tick the services, hit save — it lands in Active Leads instantly.
- 1Open Sales · Discovery → + New Discovery. Add their name, phone, and email (tap to text or email on the spot).
- 2Tick the services they're after and drop notes. Pick who you are under Sales.
- 3Hit Save to REVO — it converts straight into Active Leads, visible in the Deals Pipeline right away.
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Call Sheets · under REVO Media
Build a production call sheet and share one clean, view-only link with cast & crew — no login for them.
Nike Spring — Day 1
Grand Rapids · Sat 6:00 AM call
📍 LocationStudioCOR3
👥 CrewKam, Samson, Alexis
🎬 Schedule3 blocks
Copy CS Link＋ Add to Calendar✓ I'll be there
One link does it all — schedule, cast, crew, check-ins, and a crew chat that logs back to Monday.
- 1Open Call Sheets — any deal flagged for one is queued, or tap + New Call Sheet.
- 2Fill in Locations, the Schedule (＋ Add Day for multi-day), Cast and Crew (crew pre-fills from Monday). Hit Save.
- 3Copy CS Link and send it out. Cast & crew tap I'll be there, Add to Calendar, and use Crew Chat — all view-only, no code.
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Treatment + Boards · under REVO Media
Pitch the vision. Build a treatment doc and a shot-by-shot storyboard per deal, then share one link — same crew tools as the call sheet, cross-linked both ways.
TreatmentStoryboardCall Sheet
Nike Spring — Treatment
Tone · references · shot list
Copy Share Link＋ Drag images → Ideas
Drag reference images right onto the board — they land in a Wix "Ideas" folder, synced to our media library. Tabs jump between Treatment, Storyboard, and the Call Sheet.
- 1Open Treatment + Boards (or jump straight from a deal). Write the treatment — concept, tone, references.
- 2Build the Storyboard frame by frame. Drag & drop images onto frames — they save to the Wix Ideas folder automatically.
- 3Copy the share link for the client or crew. It's cross-linked with the Call Sheet — jump between them from the tabs, and the crew Check-in & Chat are shared with the call sheet.
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Estimator · under REVO Media
Turn a scope into a clean estimate or invoice and export a polished PDF. This is where pricing lives — kept off the team board.
Estimate — Brand Campaign
Half-day shoot1 ×
Camera op + gaffer2 ×
Highlight edit1 ×
Treatment / scopeattached
＋ Add serviceExport PDF →
Build from the service list, add a treatment, export the PDF to the client.
- 1Open the Estimator (under REVO Media). Add the services and add-ons for the scope.
- 2Add a treatment / scope write-up if needed.
- 3Export the PDF and send it to the client. Pricing stays here and in Monday — never on the Deals board.
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Media Library
Pull content from our live REVO & CORE Talent media — search, copy URLs, or download singles and ZIPs.
REVOCORE Talent
🔎 Search
Browse the full feed by vertical and sub-tags. Copy a URL or grab a ZIP of a whole selection.
- 1Open Media Library and switch between the REVO and CORE Talent feeds.
- 2Search by name or filter by vertical & sub-tags to narrow down.
- 3Copy an image URL, or download a single asset or a whole ZIP.
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REVO Studios
Run the studio — approve bookings, manage residents and events — all in one screen. The star is Bookings: accept a request and it confirms the Google Calendar hold for you.
BookingsBookResidentsEvents
● Requests 1
Portfolio ShootRequest
Wed, Aug 12 · 4:00 PM · 2 hr · CYC Wall
✓ Accept✕ DenyContact
Booked
Hadithi InterviewForthcoming
Tue, Aug 11 · 5:00 PM · Pay: Deposit Paid
Invoice ↗Pay link ↗Payment ▾
Upcoming at the studio
Requests up top (amber). Accept confirms the calendar hold and flips it to Booked; the Upcoming chart updates live.
Here's the whole booking path — and it keeps Google Calendar, Monday, and the app in lockstep:
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🌐
Request comes in
A client picks an open time on the studio website and sends a request.
Website2
⏳
Lands as a Request
An amber Request card in Bookings, with a tentative hold on the calendar.
Pending3
👆
You decide
Accept, Deny, or Contact — right from the card, no calendar needed.
One tap4
✅
It syncs everywhere
Accept confirms the hold and flips it to Booked. Deny frees the slot.
Live🔁
Delete it on the calendar? It clears itself.
Delete a studio event in Google Calendar and its booking auto-removes from Monday and the app — Bookings reconciles every time it opens. Nothing to clean up by hand.
- 1Open Studios → Bookings. New requests sit up top under Requests (amber, with a live count).
- 2Open a card for the details. Tap Contact to call, text, or email first; hit ✓ Accept to confirm or ✕ Deny to free the slot.
- 3Manage a booked job like a deal — open the card to assign a lead, add notes, set the Payment status (Discussing → Send Invoice → Deposit Paid → Paid in full), and grab the Invoice or Pay link. A lifecycle badge — Forthcoming / In Progress / Ended — tracks itself from the booking date; override it from the dropdown anytime (a ✎ shows it was set by hand).
- 4A booking won\u2019t leave the board until it\u2019s Paid in full. Past-but-unpaid jobs grey out with an \u201cawaiting payment\u201d flag. Once it\u2019s paid — or you hit Conclude — it drops into Concluded bookings, a collapsible area you can Restore from if one was closed by mistake. Paid jobs also auto-conclude about a week after their date, in case someone forgets.
- 5Use the Book tab to reserve studio time yourself on a live grid.
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Studio Invoicing · under REVO Studios
Invoice a booking and take payment through Square — the invoice and the Square pay link both save straight onto the booking.
Pick a booking
All upcomingTodayThis weekPick a day
Sat Aug 16 · Portfolio Shoot2 hr
Half-day rate1 ×
Deposit50%
Square link →Save & Link to Booking
Bookings list soonest-first — search by name or filter by Today / This week / a specific day. Saving drops the invoice link and the Square pay link onto the booking in Monday.
- 1Open Studios → Invoicing. Pick a booking (search or filter by day/week) and its details port in — or tick Create booking for a brand-new client.
- 2Add line items and a deposit, then Generate Square link for the deposit and balance pay links.
- 3Save & Link to Booking — the invoice link and the Square pay link both save onto the booking. Re-send the balance link anytime; a paid deposit greys itself out on the invoice.
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Core Talent
Book talent from our sister roster and manage who's on each job — headshots, specs, and tap-to-call built in.
🔎 Search roster
Talent Roster
Tap a model for specs · call or email
Model A
5'9" · Fitness
Model B
6'1" · Editorial
Model C
5'6" · Commercial
☎ Call✉ Email＋ Add to deal
Browse or search the roster, tap for specs, and attach models straight to a deal.
- 1Open Core Talent and browse or search the roster — tap a model for specs and tap-to-call or email.
- 2Attach one or more models to the deal you're building.
- 3The booking tracks in Monday; the profile stays in our talent database.
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Good to know
- It all syncs live. Every tool reads and writes straight to Monday, Google Calendar, and our media — no double entry. Just hit Save where the tool asks.
- Your code is yours. Sign in with your own code and you'll only see the tools your role needs. Don't share it — Jason can issue or change codes anytime.
- The studio stays in sync. Accept / Deny updates Google Calendar and Monday together, and deleting a calendar event clears it from the app on its own.
- Money stays separate. Deals and Call Sheets are intentionally free of pricing — quotes and dollars live only in the Estimator and Monday.
- Share links are safe to send out. Call sheet links are view-only and need no code — fine for cast, crew, or clients.
- Put your name on updates. When you post a note or check in, add your name so we know who's who.
- Stuck or spot a bug? Send it to Jason and we'll fix it fast — this thing keeps getting better.
REVO STUDIOS · Internal Tools · tools.revomedia.io